PRIVACY POLICY / TERMS AND CONDITIONS

This document sets out how we process personal data.

Aksios Corporation Oy Privacy Policy

1 CONTROLLER AND CONTACT PERSON FOR THE REGISTER

Name: Aksios Corporation Oy

Address: Valimotie 13 A, 00380 Helsinki, Finland

Telephone: +(358) 50 60 345

Business ID: 1860232-5

A contact person: Tommi Kokonaho

E-mail address: tommi@aksios.fi

2 DATA PROTECTION OFFICER

Aksios Corporation Oy’s Data Protection Officer Tommi Kokonaho

E-mail address: tommi@aksios.fi

3 DATA SUBJECTS

The register contains personal data processed by Aksios Corporation Oy (hereinafter “Aksios”) in the IT systems implemented by Aksios Corporation Oy for itself and its customers.

4 PURPOSES OF PROCESSING, BASIS OF PROCESSING AND ROLES OF THE KEEPERS OF THE JOINT REGISTER

Aksios implements various surveys and software/applications for itself and its customers.

For surveys, Aksios collects data and compiles the results for itself or its customers. Aksios acts as the Data Controller and Processor of Personal Data.

For software/applications, Aksios’ customer collects the data and acts as the Data Controller and Aksios acts as the Personal Data Processor.

The purposes, grounds and data processed are:

Purpose of processing personal data Basis for processing personal data Personal data processed
a) Management of the customer relationship with Aksios or a customer of Aksios Consent and/or contract Name, e-mail, telephone number (if applicable), address and billing details
(b) Surveys for the development of Aksios’ or Aksios’ customer’s activities, such as customer satisfaction and staff satisfaction surveys customer satisfaction and staff satisfaction surveys Consent and/or legitimate interest of the controller Name, e-mail, telephone number (if applicable) and address
c) Use of the software/application Consent and/or contract Name, email, telephone number, address and billing information
d) Marketing services or products of Aksios or Aksios’ customers to persons who consent to the use of their contact details for this purpose Consent Name, email, telephone number and address

 

5 PERSONAL DATA PROCESSED

See previous table. Name, email, telephone number if applicable, address and billing information.

6 REGULAR DATA SOURCES

Personal data is collected only from the data subject or from the data sources owned by the client of Aksios in the case of enquiries on behalf of the client of Aksios.

7 REGULAR DISCLOSURES AND TRANSFERS OF PERSONAL DATA

Aksios does not disclose or transfer personal data to third parties.

8 TRANSFERS OF PERSONAL DATA OUTSIDE THE EU OR EEA

Personal data will not be transferred outside the European Union or the European Economic Area.

9 RETENTION PERIOD OF PERSONAL DATA

The person responsible for the surveys carried out by Aksios will ensure the destruction of personal data as follows:

Personal data collected for the purpose of customer relationship management by Aksios will be deleted three (3) months after the end of the customer relationship. The personal data collected for the purpose of the prize draw will be deleted after three (3) months from the date of completion of the draw and delivery of the prizes. Contact information of individuals collected for the purpose of business development or marketing by Aksios or Aksios’ client will be deleted three (3) months after the completion of the development or marketing surveys.

10 RIGHTS OF THE DATA SUBJECT

The data subject has the right, in accordance with the applicable data protection legislation, at any time:

– To be informed of the processing of their personal data;

– To have access to his or her personal data and to inspect the personal data processed by Aksios concerning him or her;

– to have inaccurate or incorrect personal data rectified and completed;

– request the erasure of their personal data;

– withdraw consent and object to the processing of his or her personal data to the extent that the processing of personal data is based on the data subject’s consent;

– receive his or her personal data in a machine-readable form and transfer such data to another controller, provided that the data subject has himself or herself provided the personal data to Aksios, the personal data are processed by Aksios on the basis of the data subject’s consent, and the processing is carried out automatically; and

– request the restriction of the processing of his or her personal data.

The data subject should submit a request to exercise the aforementioned right in accordance with the Contact Us section of this Privacy Policy. Aksios may ask the data subject to specify his or her request in writing and to verify the identity of the data subject before processing the request. Aksios may refuse to execute the request on the grounds provided for by applicable law.

11 RIGHT OF APPEAL TO A SUPERVISORY AUTHORITY

Every data subject has the right to lodge a complaint with the supervisory authority concerned or with the supervisory authority of the EU Member State where the data subject resides or works, if the data subject considers that Aksios has not processed the personal data in accordance with the applicable data protection legislation.

12 SECURITY OF INFORMATION

Aksios does not store personal data collected in connection with the survey in a manual form. Personal data processed digitally is protected and stored in Aksios’ information system, with access restricted to those persons who need to know the data in order to perform their job. These persons have access to personal user IDs and passwords. The workstations and storage media used by Aksios are encrypted.

13 CONTACTS

Requests to exercise the rights of the data subject, questions about this Privacy Policy and other communications should be made by e-mail to the Data Protection Officer. The data subject may also be contacted in person or in writing at the address below:

Aksios Corporation Oy

Tommi Kokonaho

tommi@aksios.fi

Valimotie 13 A, 00380 Helsinki

14 CHANGES TO THIS PRIVACY POLICY

This Privacy Policy may be updated from time to time, for example, as legislation changes. This Privacy Policy was last updated on 7.2.2022.