This document sets out how we process personal data.
1 CONTROLLER AND CONTACT PERSON FOR THE REGISTER
Name: Aksios Corporation Oy
Address: Valimotie 13 A, 00380 Helsinki, Finland
Telephone: +(358) 50 60 345
Business ID: 1860232-5
A contact person: Tommi Kokonaho
E-mail address: firstname.lastname@example.org
2 DATA PROTECTION OFFICER
Aksios Corporation Oy’s Data Protection Officer Tommi Kokonaho
E-mail address: email@example.com
3 DATA SUBJECTS
The register contains personal data processed by Aksios Corporation Oy (hereinafter “Aksios”) in the IT systems implemented by Aksios Corporation Oy for itself and its customers.
4 PURPOSES OF PROCESSING, BASIS OF PROCESSING AND ROLES OF THE KEEPERS OF THE JOINT REGISTER
Aksios implements various surveys and software/applications for itself and its customers.
For surveys, Aksios collects data and compiles the results for itself or its customers. Aksios acts as the Data Controller and Processor of Personal Data.
For software/applications, Aksios’ customer collects the data and acts as the Data Controller and Aksios acts as the Personal Data Processor.
The purposes, grounds and data processed are:
|Purpose of processing personal data||Basis for processing personal data||Personal data processed|
|a) Management of the customer relationship with Aksios or a customer of Aksios||Consent and/or contract||Name, e-mail, telephone number (if applicable), address and billing details|
|(b) Surveys for the development of Aksios’ or Aksios’ customer’s activities, such as customer satisfaction and staff satisfaction surveys customer satisfaction and staff satisfaction surveys||Consent and/or legitimate interest of the controller||Name, e-mail, telephone number (if applicable) and address|
|c) Use of the software/application||Consent and/or contract||Name, email, telephone number, address and billing information|
|d) Marketing services or products of Aksios or Aksios’ customers to persons who consent to the use of their contact details for this purpose||Consent||Name, email, telephone number and address|
5 PERSONAL DATA PROCESSED
See previous table. Name, email, telephone number if applicable, address and billing information.
6 REGULAR DATA SOURCES
Personal data is collected only from the data subject or from the data sources owned by the client of Aksios in the case of enquiries on behalf of the client of Aksios.
7 REGULAR DISCLOSURES AND TRANSFERS OF PERSONAL DATA
Aksios does not disclose or transfer personal data to third parties.
8 TRANSFERS OF PERSONAL DATA OUTSIDE THE EU OR EEA
Personal data will not be transferred outside the European Union or the European Economic Area.
9 RETENTION PERIOD OF PERSONAL DATA
The person responsible for the surveys carried out by Aksios will ensure the destruction of personal data as follows:
Personal data collected for the purpose of customer relationship management by Aksios will be deleted three (3) months after the end of the customer relationship. The personal data collected for the purpose of the prize draw will be deleted after three (3) months from the date of completion of the draw and delivery of the prizes. Contact information of individuals collected for the purpose of business development or marketing by Aksios or Aksios’ client will be deleted three (3) months after the completion of the development or marketing surveys.
10 RIGHTS OF THE DATA SUBJECT
The data subject has the right, in accordance with the applicable data protection legislation, at any time:
– To be informed of the processing of their personal data;
– To have access to his or her personal data and to inspect the personal data processed by Aksios concerning him or her;
– to have inaccurate or incorrect personal data rectified and completed;
– request the erasure of their personal data;
– withdraw consent and object to the processing of his or her personal data to the extent that the processing of personal data is based on the data subject’s consent;
– receive his or her personal data in a machine-readable form and transfer such data to another controller, provided that the data subject has himself or herself provided the personal data to Aksios, the personal data are processed by Aksios on the basis of the data subject’s consent, and the processing is carried out automatically; and
– request the restriction of the processing of his or her personal data.
11 RIGHT OF APPEAL TO A SUPERVISORY AUTHORITY
Every data subject has the right to lodge a complaint with the supervisory authority concerned or with the supervisory authority of the EU Member State where the data subject resides or works, if the data subject considers that Aksios has not processed the personal data in accordance with the applicable data protection legislation.
12 SECURITY OF INFORMATION
Aksios does not store personal data collected in connection with the survey in a manual form. Personal data processed digitally is protected and stored in Aksios’ information system, with access restricted to those persons who need to know the data in order to perform their job. These persons have access to personal user IDs and passwords. The workstations and storage media used by Aksios are encrypted.
Aksios Corporation Oy
Valimotie 13 A, 00380 Helsinki